The Benefits of a Pre-planned Maintenance Schedule

Community association managers are responsible for the overall well-being of their community. This includes making sure that all common areas are properly maintained and that all residents are following the rules and regulations set forth in the community's governing documents. One of the best ways to ensure that your community is well-maintained is to implement a pre-planned maintenance schedule. In this blog post, we will discuss what a pre-planned maintenance schedule is, the benefits of having one, and how to create one for your community.

What is a pre-planned maintenance schedule?

Pre-planned maintenance schedules are facilities management preventive maintenance plans that help keep facilities in good working order and extend their lifespan. These plans consist of regular inspections, repairs and replacements as needed. They also outline the frequency with which activities must be performed to ensure peak performance and maximum efficiency from a facility's equipment and tools.

The benefits of having a pre-planned maintenance schedule

Having a pre-planned maintenance schedule can help to save community associations both time and money. Having a plan in place helps facilities managers to easily identify when inspections or repairs need to be done, as well as determine which activities should take priority over others. Maintenance schedules help ensure that all facilities are operating at peak performance and that any repairs or replacements are conducted in a timely and efficient manner. By taking a proactive approach to asset management and life cycle planning, community associations can also help to extend the lifespan of their facilities and reduce costly emergency repairs.

How to create a pre-planned maintenance schedule for your community?

Creating an effective pre-planned maintenance schedule can be complicated and time-consuming. For this reason, it is important to enlist the help of experienced facilities management professionals who can assess your community’s facilities and develop a plan that is tailored to your specific needs. This plan should include an assessment of each facility's condition, a timeline for conducting maintenance activities and repairs, a comprehensive list of all equipment and tools that need attention, and any other relevant information. The best approach is to create a master schedule that can be broken down into individual schedules for each facility or location. Your Facilities Management and Engineering team can help you create a custom plan for your community. It needs to be compliant with your local municipality recommendations as well as any maintenance recommendations from your assets manufacturers and service manuals.

A guide to following your maintenance schedule

One of the most important aspects of facilities management is making sure that all maintenance activities are conducted on a timely basis. This means creating and sticking to your pre-planned maintenance schedule. Here are a few tips for helping you stick to your schedule:

- Schedule regular inspections of facilities at least once every six months or less.

- Develop detailed procedures and checklists for each activity listed in the maintenance schedule.

- Set up reminders for upcoming activities, such as emails or text messages to yourself and/or your team.

- Document the results of each maintenance activity with photos and notes to track progress.

- Take advantage of any preventative maintenance warranties that may be offered by the vendors of your assets.

By following a pre-planned maintenance schedule, community associations can help to ensure that their facilities are well-maintained and operating at peak performance. This not only helps keep residents safe and happy, but it also helps to save time and money in the long run. With the right tools and resources, you can create an effective plan for your community that will help to keep facilities in optimal condition. RealCube can help you create an effective pre-planned maintenance schedule tailored to the specific needs of your community. Contact us today to learn more.